Tour de OROC

Terms & Conditions

Tour de OROC – Rider Terms and Conditions
Last updated: 30th May 2025, TH

These Terms and Conditions apply to all participants in Tour de OROC, a six-day regional charity bike ride. By registering and taking part, you agree to the following:

1. Definitions

• “Organiser” refers to The Rotary Club of South Dubbo and members of the committee responsible for arranging Tour de OROC.
• “Rider” means any person who has registered and is participating in the event.
• “Event” refers to Tour de OROC, the six-day charity cycling ride through regional New South Wales.
• “Charity” refers to Macquarie Home Stay or any other nominated charity partner for this Event.

2. Registration and Eligibility

• Registration: All riders must complete the official online registration form and pay any applicable entry fees.
• Eligibility: Riders must be at least [insert age] years of age. You confirm you are physically fit and capable of completing the ride safely.
• Medical Clearance: Riders are encouraged to consult a medical professional before participating. The Organiser may request a medical clearance if deemed necessary.

3. Fundraising Commitments

• Fundraising: Each rider agrees to meet the fundraising commitments outlined in the online registration form. These funds go directly to the nominated charity.
• Donations: All donations raised are non-refundable and are to be handled in accordance with the procedures outlined in the registration form.

4. Rider Responsibilities

• Personal Preparation: Riders must bring their own roadworthy bicycle and safety gear, including an approved helmet. You are responsible for your own physical preparation and endurance.
• Behaviour: All riders must act respectfully and safely at all times, following the directions of the organisers and dedicated support staff, as well as local road rules.
• Teamwork: The Event is a group ride, not a race. Cooperation and mutual support among riders is essential.

5. Safety and Risk

• Acknowledgement of Risk: By joining the Event, you accept the inherent risks of cycling on public and regional roads, including potential injury, illness, or property loss.
• Responsibility: You ride at your own risk and are responsible for your own safety and belongings.
• Insurance: Personal accident and health insurance is strongly recommended. The Organiser does not provide individual cover for participants, although it does have public liability cover for the event.

6. Changes, Cancellation, and Withdrawal

• Changes: The Organiser may adjust routes, schedules, or other details as needed for safety, weather, or logistical reasons.
• Event Cancellation: If the Event is cancelled for reasons outside the Organiser’s control, refunds may not be issued, but alternative arrangements will be considered.
• Withdrawal: Riders who withdraw within 14 days of the event or during the event, before or during the Event are not entitled to a refund of registration fees. Fundraising commitments still apply. However the Organiser has discretion to make refunds in full or in part, depending on the individual circumstances of each withdrawal.

7. Liability and Indemnity

• Limitation of Liability: To the fullest extent allowed by law, the Organiser is not liable for any injury, loss, damage, or expense you may suffer in connection with the Event.
• Indemnity: You agree to indemnify and hold harmless the Organiser, sponsors, volunteers, and affiliates from any claims arising out of your participation.

8. Media and Privacy

• Photography and Filming: By participating, you consent to the use of your image in Event photos, videos, and promotional materials, unless you opt out in writing before the Event. Privacy: Your personal information will be handled in accordance with privacy laws and used only for the administration of Tour de OROC. We will not share your details without your permission.

9. Force Majeure

The Organiser is not responsible for delays or cancellations caused by events beyond its control, such as natural disasters, government restrictions, or extreme weather.

10. Governing Law

These Terms are governed by the laws of New South Wales, Australia. Any disputes will be subject to the jurisdiction of NSW courts.

11. Acceptance of Terms

By registering online, you confirm that you have read, understood, and agreed to these Terms and Conditions, including the fundraising commitments detailed in your registration form.

12. Contact

For questions or concerns, please contact the Event Organiser at info@tourdeoroc.bike. or call Ben on 0409 697860.